Anti Spam and Email Policy
PC Consultants User/Member Participation and Disclaimer for Varna Plan
Email / Anti-Spam Policy
User/Member (MEMBER) Participation and Disclaimer
The purpose of this EMAIL POLICY is to ensure the proper use of the PC CONSULTANTS email system and to ensure that all members are aware of what PC CONSULTANTS deems as acceptable (and unacceptable) with regard to the use of its email system.
PC CONSULTANTS reserves the right to amend this EMAIL POLICY at its own discretion. Nevertheless, any amendments that are made shall be communicated to all members in an appropriate manner and time frame.
Email is a business communication tool and PC CONSULTANTS is obliged to use this tool in a responsible, effective and lawful manner. Although by its nature email seems to be less formal than other written communications, the same laws apply. Therefore, it is important that members are aware of the legal risks that are associated with emails:
If you send emails with any libellous, defamatory, offensive, racist or obscene remarks, you, the MEMBER, and PC CONSULTANTS can be held responsible.
If you forward emails with any libellous, defamatory, offensive, racist or obscene remarks, you, the MEMBER, and PC CONSULTANTS can be held responsible.
If you unlawfully forward confidential information, you, the MEMBER, and PC CONSULTANTS can be held liable.
If you unlawfully forward or copy messages without permission, you, the MEMBER, and PC CONSULTANTS can be held liable for copyright infringement.
If you send an attachment that contains a virus, you, the MEMBER, and PC CONSULTANTS can be held liable.
By following the guidelines in this EMAIL POLICY, the email user can minimize the legal risks involved in the use of email communications. However, if the user disregards the rules set out in this EMAIL POLICY, he/she will be fully liable and PC CONSULTANTS will disassociate itself from the user as far as legally possible.
The following rules are required by law and should be strictly adhered to. It is prohibited to:
Send or forward emails containing libellous, defamatory, offensive, racist or obscene remarks. If you, the MEMBER, receive an email of this nature, you must promptly forward it to firstname.lastname@example.org
Forward a message without acquiring previous permission from the sender.
Send unsolicited email messages.
Forge or attempt to forge email messages.
Disguise or attempt to disguise your identity when sending mail.
Send email messages using another person's email account.
Copy a message or attachment belonging to another user without express permission from the originator.
It is important to be aware that the information that PC CONSULTANTS collects is:
used to improve the content and functionality of PC CONSULTANTS.
used to inform members and visitors about updates to PC CONSULTANTS.
never shared with other organisations for commercial purposes.
It is strictly forbidden to use the PC CONSULTANTS emailing system for anything other than legitimate purposes. This includes the sending of chain letters, junk mail or other types of non legitimate email communications. All messages distributed via the company's email system are the property of PC CONSULTANTS.
Never send confidential information via email. If you are in doubt as to whether to send certain information via email, consult with the Customer Services Department. Refrain from sending telephone numbers, mobile numbers and postal addresses as the sending of this information can lead to potential problems.
Members expressly surrender any right of privacy in anything they create, store, send or receive on the PC CONSULTANTS system. PC CONSULTANTS can – but is not obliged to – monitor emails without prior notification. If there is evidence that a MEMBER is not adhering to the guidelines set out in this EMAIL POLICY, PC CONSULTANTS reserves the right to remove his/her profile without prior notice.
Storage of Data
Any information that is supplied by the MEMBER is treated in the strictest of confidence. PC CONSULTANTS will NOT sell or redistribute a MEMBER'S information or details to any third party and all information provided by the MEMBER will reside solely on the PC CONSULTANTS servers.
During the registration process, a user must supply certain contact information (including an email address) – this information is only gathered to contact the user about the SERVICES available on PC CONSULTANTS which they have expressed an interest in, and for no other third party reason.
Any text data that is supplied to PC CONSULTANTS by any member or visitor to the site is stored in a database. In the same manner, photographic material that is supplied to PC CONSULTANTS by any member or visitor to the site is stored on the server’s file structure. Sensitive information – including a member or visitor’s name, surname or email address are – under no circumstances – revealed to any other member or visitor to the site. All personal data is stored in the strictest of confidence and PC CONSULTANTS adheres at all times to the Data Protection Act.
Cookies - A cookie is a piece of data stored on the user’s computer tied to information about the user. Usage of a cookie is in no way linked to any personally identifiable information while on our site. We use session ID cookies only. For the session ID cookie, once users close the browser, the cookie simply terminates.
Log Files - Like most standard Web site servers we use log files. This includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks to analyze trends, administer the site, track user’s movement in the aggregate, and gather broad demographic information for aggregate use. IP addresses, etc. are not linked to personally identifiable information.
PC CONSULTANTS carries out the following processes to ensure the database is kept clean and valid:
PC CONSULTANTS processes bounces and other replies, and does its utmost to keep bounces below 10% of all messages sent.
Outbound email servers have valid reverse DNS entries.
Standard role email account, including abuse and postmaster registered with abuse.net. (Accurate maintenance of database information).
Valid SPF and DKIM records are attached to each email sent.
Feedback loop complaints are resolved within 2 working days.
If a MEMBER decides that he/she does not wish to continue with the PC CONSULTANTS SERVICE, he/she can unsubscribe by clicking on the link provided in any email message sent by Varna Plan.
PC CONSULTANTS sends newsletters, special offers, joining/password communications and confirmations, top members, member replies and member matches to a member's email account.
If a MEMBER or individual feels that their email address is being abused, PC CONSULTANTS can be notified at the following email address: email@example.com
The following disclaimer is attached to the bottom of each email: 'This email and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error, please email: firstname.lastname@example.org
Please note that any views or opinions presented in this email are solely those of the MEMBER and do not necessarily represent those of PC CONSULTANTS.
Finally, the recipient should check this email and any attachments for the presence of viruses. The company accepts no liability for any damage caused by any virus transmitted via this email.'
The contact details for PC CONSULTANTS are included on each email sent to the MEMBER.
If you have any questions or comments about this EMAIL POLICY, please contact Sean Colson On +44 (0) 1983 811711 or email: email@example.com. If you do not have any questions, PC CONSULTANTS will be under the impression that you understand and are aware of the rules and guidelines set out in this EMAIL POLICY, and will thus duly adhere to them.
Business Name: PC Consultants
Address: Unit 5, Enterprise Court, Ryde, IOW
Tel: +44 (0) 1983 811711